Job Description Reference HRM 063/01/DRV/ICD/2023Salary Scale NPC 7Reports to National Programme Officer DocumentationJob Summary To provide technical guidance in data/information integrity and availability for smooth operations of National Population Council.Duties and Responsibilities1. Maintain a set of documentation and reports, mails, and mailing list for NPC;2. Systematically collect books, periodicals, reports, studies and other documents relevant to the work of the NPC;3. Plan and supervise the selection and acquisition of relevant material for the Library;4. Identify, evaluate, and maintain a list of general and specialized information sources to meet the requirements of NPC staff using manual or computerized systems and networks;5. Analyze and code the content of material by cataloging, classifying, and indexing6. Develop and maintain manual and/or computerized information files;7. Organize the storage and preservation of material; respond to external requests for documents;8. Support in the preparation of documents for the meetings of the NPC;9. Review all substantive documents prepared and disseminated by NPC to establish and maintain a coding and numbering system within NPC;10. Create tools and systems to ensure easy and safe circulation of files; and11. Manage information in the archives and creating accessible archives.Qualifications: Diploma in Records and Achieves Management, or Library Science or equivalent qualifications from a recognized institution;Experience Non-Required, but at least one (1) year of information management experience will be an added advantage.Competencies Technicali. Have strong written and communication skills;ii. Be able to work with a variety of different people;iii. Be familiar with digital media;iv. Know office systems, archive software, and laws about information management;v. Be extremely meticulous;vi. Be able to market information to a desired audience;vii. Be extremely flexible to changing technology.Behaviourali. Ability to achieve results;ii. Time Management;iii. Strong interpersonal skills;iv. Ethics and Integrity;v. Attentive to detail. Submission Guidelines:a) Please submit via email with a copy to b) Attach copies of your academic and professional certificates;c) Photocopy of National Identity cardd) Detailed Curriculum Vitaee) The deadline for applications is Monday, 10th July 2023 at 5.00 pmf) Only those selected for interviews will be contactedg) NPC is an equal-opportunity employer; any form of lobbying will lead to automatic disqualificationh) Candidates who will present forged certificates will be prosecuted