Job SummaryContract Type:Sign up to view job details.EducationSecondary Education, preferably with specialized qualification in Accounting and Finance.First University Degree in Accounting, Finance, Commerce, Business or Public Administration, Economics, Political or Social Sciences or related fields would be highly desirable, but it is not a requirement.Experience, Knowledge, and SkillsExperience: Minimum seven (7) years of progressively responsible administrative or Operations experience is required at the national or international level.Candidates having Bachelor’s degree or equivalent will require a minimum of four years of relevant work experience.Specialized training in office management and administration is highly desirable.Experience with a UN organization/agency is desirable.Experience with ERP system Quantum and UNDP Finance Processes, Programme Operations Policies & Procedures etc. is highly desired.Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web based management systems.Professional fluency in English required (both written and spoken).Responsibilities1) Ensures implementation of operational strategies, focusing on achievement of the following results:Full compliance of administrative activities with UNDP/UNCDF rules, regulations, policies and strategies;Provision of inputs to the business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in Administration and Logistics in consultation with the direct supervisor and office management;Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management.2) Provision of financial transactional support and ensures effective financial control and oversight in the regional offices:Verification of the supporting documents for payments and financial reports for UNCDF projects; preparation in the Accounts Payable module (AP) of all types of payment vouchers for management and development projects;Serve as the focal point of regional management projects and cost recovery for services provided; Regularly update and maintain contracts database and payment dashboard of commitments and expenditures such as consultant, payment of goods and services;Proper control and of the supporting documents for payments, ensuring the proper filing system in Country office Database and electronic/hard copies;Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum; payrolls are duly prepared; travel claims, POs and other entitlements are duly processed;Review, research, verification and reconciliation of a variety of data and reports ensuring accuracy and conformance with financial rules and regulations;Provides clear and systematic guidance to COs and projects on the processes and rules and regulations for financial management;Prepare general ledger journal entries (GJEs) for corrections to ensure transactions are accurate and liaise with Finance Section for review, verification and approval;Review, Petty Cash Advance and ensure reconciliation are completed timely;Support to the year-end closure exercise to ensure financial transactions are IPSAS compliant;Prepare and generate Project Combined Delivery Reports (CDRs) quarterly for all projects, and other ad-hoc financial reports;Serve as focal point of overall financial oversight and monitoring of financial activities for programmes in the region. Prepare regular update on required budget, expense, and other balance sheet accounts analysis;Supports the various internal and external audits.3) Provision of logistical support focusing on achievement of the following results:Provides logistical support to organization of conferences, workshops and retreats;Process travel requests, reservations;Support with protocol matters, registration of staff, coordination with local authority on space and other administrative matters;Supports control of Project Assets and inventory including keep record and maintenance of Office Assets and supplies and participation in periodic office physical inventory and asset verification exercises as needed;Proper inventory control; supervision of proper issuance of inventory items and supplies;Receipt of shipments, customs clearance arrangements, preparation of documents for shipments (received/sent);Facilitation of logistical arrangement for delivery and arrival of goods;Facilitation of VAT clearance process;Proper record and tracking of common services expenditure;Perform other work-related tasks assigned by the supervisors.4) Ensures Support to HR processes in the region:Support to staff planning at regional and country level;Monitoring and follow up on HR processes(appointments, renewals, terminations);Effective support to all administrative tasks related to recruitment processes at the regional level.5) Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:Development and maintenance of the project filing system;Organization of trainings for the operations/ projects staff on programme;Synthesis of lessons learnt and best practices in programme;Sound contributions to knowledge networks and communities of practice.