Operations (FOPs) Technical Assistant About This Job:  Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.    On behalf of our client TOTAL, we are looking for a competent, skilled, and experienced Field Operations (FOPS) Technical Assistanteto work in Uganda Reports to: Field Operations Manager Division: Upstream Project Location: Kampala Vacancies: I Gap Activities Administration •     Organize transport and other logistical requirements of the department personnel (Kampala and Site) such as hotel bookings, flight reservation, organize team building events, ensure sufficient work tools are obtained internally to support current teams and new ones onboarding •     Make arrangement of appointments and meetings including meeting room reservations, compiling, and preparing briefing, presentation materials, background information and documentation for meetings •     Maintain visual graphic and department dashboards.

•     Support the preparation of technical reporting of the department.

•     Providing an efficient and confidential administrative service to team members including the typing and dispatch of letters, reports, minutes, memos and overhead materials in an accurate and timely manner •     Update and maintain records, reports and databases, as appropriate.

•     Generate standard reports from meetings, discussions, workshops.

•     Maintain up to date knowledge of departmental personnel movements and planning where relevant.

•     Provide first point of contact internally with outside visitors.  •     Process expense claims, mission orders, training forms, holiday and self-certification forms in an accurate and timely manner.

•     Manage organization department chart structure via dedicate software tool.

•     Keep records of department personnel training file •     Provide inputs to the department’s administrative business processes mapping and implementation of the internal standard operating procedures.

•     Assist with the accurate and timely recording and approval of information in the company timesheet system, including holiday management.

•     Creating requisitions for FOPS department via the SAP system, as requested •     Creating service orders for FOPS department, whilst liaising with the finance department  •     Set-up and maintain a filing system for the FOPS department  •     Set up rotational roster for all FOPS Site Personnel & coordinate travel arrangements to/from site •     Assist in all other relevant administrative duties as required Qualifications/Experience required Qualification: Bachelor’s degree in business administration, Information management or equivalent.

   Experience:  •     Numeracy skills, high level of accuracy and attention to detail •     Possess a minimum of 5 years administrative experience, preferably within a technical team  •     Strong written, oral communication and interpersonal skills are required along with a practical common-sense approach.

•     Good prioritization, time management and organization skills, including when exposed to high operational pressure.

•     Strong keyboard/typing skills are essential, and the post holder is required to have competency in most standard office computer applications – i.e.

Word, excel, graphics and Power Point •     Must be able to work on their own initiative and proactively interact with teams to obtain information.

•     Must be able to react quickly and decisively to constantly changing demands and circumstances.

All candidates who meet the criteria outlined above are encouraged to apply under the job vacancy “ QSSU-TOTAL- FOPS-FIELD OPERATIONS TECHINICAL ASSISTANT” Note: The deadline for applications is not later than 05:00 pm Thursday 12th December, 2024 Only shortlisted applicants will be contacted.

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER.

ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.

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