Job Description Administrative Support• To ensure the smooth running of the office from an administrative point of view. This includes all• jobs related to the facilitation and operational efficiency of the Kokorojuku.• To work with external service providers.• Act as the first line of support for administrative tasks for all staff (including the programs team)• when required.• To lead on all administrative strategies and ensure all goals and outputs are being worked towards.• To proactively work on improving all administration.Item Organisation.• To organize and arrange both the company assets and items. This involves conducting quarterly Facility, Security and Accommodation Management.• To arrange for any facility repairs and maintenance by contacting the service providers.• To manage security issues at the facility including the security company concerns.• To work with the Operations team through the administrative coordinator to see that all necessary• accommodation is well prepared.Arrangements for visitors• This includes arranging their accommodation and transportation to and from the airport where• necessary.Logistical and Visa Arrangements.• To guide and support the administrative coordinators on all visa applications as required by staff, interns, and students.Health Insurance Arrangement• Arrange staff, students, and interns’ medical and travel insurance covers by contacting the service• providers.Essential Requirements:• Bachelors Degree in business administration or related field• Can speak, write, and read English fluently.• At least 2 years of administrative work experience in Uganda (if applying for coordinator level role), preferably at an international NGO.• A track record of meeting tight deadlines and balancing several tasks.• Excellent communication, verbal and written skills.• Strong analytical and technical skills.• Highest standards of ethics and integrity.• Ability to handle multiple tasks simultaneously, set priorities and work with a busy team.• Proactive and positive attitude – a collaborative team player.• Flexible, resilient, and able to work in stressful situations.• Ability to produce excellent work with urgency.Desired Requirements:• Diploma/ Masters in business administration or related field.• In depth understanding of office management procedures and departmental and legal policies.• A track record of training and upskilling junior staff (if applying for coordinator role).• Familiarity with financial and facilities management principles.• Ability to communicate in Luganda (other natonal languages a plus).