Administrative Secretary

Published 2023-05-26
Expires 2023-06-26
ID #1592162940
Administrative Secretary
Uganda, Central Region, Kampala,
Published May 26, 2023

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Administrative secretary

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Job Title: Organisation:  Mountains of the Moon University Duty Station: Fortportal, Uganda Ref. No. EXT AD/APP/16/08/02 Salary Scale: M6.2 About US: Mountains of the Moon University was established as a private chartered university under the Universities and Other Tertiary Institutions Act of 2001 to provide quality teaching and learning that is relevant and competitive; offer courses that address the needs of the local, national and international community; promote research for the social- economic and political development of the country; and engage in activities for self- sustainability. The Ministry of Education and Sports appointed a Taskforce to manage the Transition of MMU from Private to Public University for the next two years. Job Summary:  To provide administrative and secretarial services. Key Duties and Responsibilities: Provide secretarial services to the Faculty Deans Office. Receive and attend to all incoming and outgoing mails in Faculty Deans Office. Receive and answer telephone calls in Faculty Deans Office. Maintain the filing system in the Faculty Deans Office. Supervise the cleaning and arrangement of the Faculty Deans Office. Procure stationery and office equipment for the Faculty Deans Office. Supervise support staff in the office of the Faculty Deans. Record and produce minutes of the divisional meetings. Manage the flow of email and phone calls as appropriate. Maintain efficient records management system, both electronic and manual. Ensure the Faculty Deans is appropriately prepared for meetings. Perform any other duties assigned by the supervisor. Qualifications, Skills and Experience: Honours Bachelor’s Degree in Secretarial Studies or Office Management from a recognized institution or an Honours Bachelor’s Degree plus a Diploma in Secretarial Studies / Office Management or UNEB Certificates Stages I, II & III Should have at least a three (3) years’ experience in handling secretarial duties. Demonstrated computer literacy skills. Ability to operate standard office equipment. Good interpersonal and communication skills. High level of integrity. Competences Ability to handle clients in a courteous manner A team player with a good interpersonal manner Good communications skills Proficiency in using MS Office with a typing speed of at least 40 wpm. Time management.

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    Private person
    Registered on 7. Oct 2017

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    Registered on October 7, 2017

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