Job Description Position Overview The office assistant provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects at the field level.Reports to: Office and Procurement Associate.Please note that this role is not a remote role. It is a purely office-based role.Job Responsibilities: Office Management:• Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries.• Clean and ensure a hygienic, dust-free, and organized office environment• Mann the reception and ensure its, clean, and presentable at all times• Receive and dispatch parcels; forward received parcels accordingly• Ensure general upkeep and maintenance by overseeing general repairs and ground keeping at the field office• Assist with printing, photocopying, and running errands.Travel and Logistics: • Provide management team with travel and administrative support.• Assist with planning and setup of team events and meetings including scoping out venues and ordering food• Liaise with outsourced vehicle Hire Company and ensure field transport is available as and when needed.• Ensure outsourced guards are deployed at the guard posts on time.• Implement the December holiday shutdown protocol and carry out security spot checks.Procurement and Inventory management: • Make budgets for monthly office supplies and requests for procurement.• Maintain a stock record of all office supplies and internal inventory at the field level• In consultation with the Office and Procurement Associate, action out all repair and maintenance of office and staff equipment• Carry out an assessment of field and office equipment and make replacement recommendations for office equipment and inventory• Receive and distribute equipment to staff and ensure staff acknowledgment• Remit miscellaneous payments to vendors and staff as necessary and submit all invoices above petty cash limit to the office administrator for processing• Maintain petty cash tracker and accountability for all field office expenses• Maintain relationships with vendors at the field office level• Participate in the end-of-year physical assets verification and generate assets report.Desired Qualifications: • UACE (A Level) Certificate• Proficiency with MS Excel and Word• Exceptional organizational skills and attention to detail• Strong ownership mind-mindset, ability to work in a self-directed manner• Fluency in English• Previous experience in office administration and procurement is a plus